Data Protection & Confidentiality

Locked blue folderYour Confidentiality 

Your health problems are documented in your electronic medical records that are held on our computerised clinical system. We are registered under the Data Protection Act 1998 and comply with the Access to Medical Records Act 1990. Your health record is held securely by the Practice and only those professionals and support staff directly involved in your care have access to your record.

Circumstances where identifiable information about you will be shared with others:

  • To provide further medical treatment for you e.g. from District Nurses and hospital services.
  • To help you get other services e.g. from the Social Work department. This requires your consent.
  • When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.

Other Third Parties may only have access to your records with your express permission e.g. solicitors, Insurance Companies.

Privacy statement

Data protection notice

Please ensure that we always have up to date personal information about you with your best contact details. Please download and complete the forms attached if your information needs updating.

Change of Address Form                         Change of Name Form

Identifiable information about you will only be shared with others to provide further medical treatment for you or to help you access help from other services. Anonymised patient information will also be used at local and national level to help NHS Grampian and NHS Scotland plan and provide appropriate services. If you do not want anonymised information shared about you, please let us know.

Emergency Care Summary

Each patient in Scotland has what is called the Emergency Care Summary set of data available to all health services. This Summary is an extract of patient information generally for use by the Out-of-Hours Services. It basically includes your name, contact details, age, current medication and known allergies. If you do not want this information available to the Out-of-Hours services please let the Practice Manager know. However it is helpful for any Out-of-Hours service to have useful information about you if they have to treat you in an emergency or outside of normal Surgery working hours situation.

Scottish Primary Care Information Resource (SPIRE)

SPIRE is a service that will help NHS Scotland and the Scottish Government plan for Scotland's health and care needs. It allows information from GP patient records to be transferred electronically and held securely at NHS National Services Scotland. 

Please click on the link to find out more and how it will affect you

SPIRE website




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